Managed Documentation
Managed Documentation (MD) is a module of the FaMa+ information system. It is a key tool for modern and effective management of corporate documents, the life cycle of which is controlled using workflow tools.
Main benefits
Centralized agenda
Proof-of- familiarization
Easy-to-navigate user environment
Workflow transparency
Fast approval
Processing of comments
Key functions
Managed processes
Effective control of internal documents’ lifecycle including comments, approvals, signatures, publishing and more. Users have access to current versions of managed documents assigned to them.
Checks
Option to set up automatic notifications for participants in individual process activities, including automatic checks of deadlines and escalation procedures. Set-up of periodic checks for managed documents, including monitoring their implementation within set deadlines.
On-line environment
Intuitive software with a modern HTML5 user interface that can be easily used from anywhere on any device platform.
Set-up of access rights to managed documents
Application users have individually defined access rights to managed documents and managed processes using assigned roles, which determine which part of the application functionality they can use and using competency ranges, which determine the scope of data they are given access to.
The solution allows users collaborating on processes to:
- create one or more related managed documents during the preparatory phase using document versioning tools and to access all concurrently when editing them in the MS Office 365 environment
- control their approval process using all methods of the serial, parallel and matrix approval model
- manage the publication of documents using a portal application with access by a defined group of respondents
- request confirmation from respondents that they have read the content
- perform periodic checks of the content of managed documents by authorized guarantors using tools for planning and checking the execution of repeated activities
- manage the process of terminating the validity of controlled documents, including their archiving
- integrate key activities of the controlled process with the filing service
Everything is done transparently and simply in one system, which ensures the smooth running of company operations without unnecessary complications.
MARION
A mobile application designed for managers and other employees who need to always have information on the current status of individual accounting documents at hand.
Electronic circulation of documents
A modern tool for effective management of key documents circulating within an organization. It facilitates the acquisition and approval of various types of documents such as invoices, purchase orders, contracts and public contracts. Fully integrated with a cloud-based OCR system for extracting paper documents with the added value of artificial intelligence.
